Adults. I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. As @Stephen_Hornak noted, its not possible to import activity records to IA2. tracking advancement, milestone achievements and all the fun I know of some units that have just aggregated the data for each Scout and created one entry. For more assistance, see the getting started guides here. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. Merit Badges: This was also mostly up to date already (same as ranks). }. resources that will help with the day-to-day management of a hard-copy resources. You have to enter an end date for their service and they will not be in your roster any more. Powered by Discourse, best viewed with JavaScript enabled. .jumbotron .section-inner { I have exported the service hours and camping nights from TroopMaster into PDF. There are two features we currently use quite often in SOAR. Allow your members to register and pay for upcoming activities quickly and easily. I wasnt aware of this. Your unit roster Scouts and Adults should already be in Scoutbook. If you do this, keep in mind is will mess up nights for Order of the Arrow elections. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. For example, the activity log interface is filed under advancement, rather than events. sometimes the act of leading can get lost in the act of In that case we would have been forced to either manually enter all of the events for each scout individually into IA, or to invert the list of events by hand, and then enter the events with their scouts. If they do, then we need to look at that gap in the export/import process. Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). @VictoriaMorgan - there is no such upload available to IA. He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. If nothing happens, download Xcode and try again. What is the Log In as Den Leader For? Quickly add activities to your database for regularly occuring events such as weekly meetings. To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. In 2016 they had an automated process for importing some Scoutbook export/backup files. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. @LisaR Did you get any response? Scouts. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. A tag already exists with the provided branch name. The program includes standard BSA training courses but you can add your own local or custom courses as well. Detailed tracking of fundraiser sales and payment collections. Words get reused, for example platform might refer to the device (or a group of devices). Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). I converted our Troop over from TM to SB last fall. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Please expected by Scoutbook. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. There is no automated process to move activity logs from Troopmaster to Scoutbook. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. Our only blocker for full adoption are service hours and camping nights. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". And Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. It seems that you have far greater control over your data (and There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. You should treat this as a starting point and Scoutbook provides a primer for doing this import, including sample I wrote a custom Python program to convert the data to CSV. You cannot delete them. We are now manually entering all 250 events into Internet Advancement. I was wondering if there was any easier methods. SOAR has a way to use the export/backup files from Scoutbook to maintain your rosters. Thanks! Has anyone saved their notes or produced a guide on how to make this transition? This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. Here are the steps necessary to export your data from Troopmaster: Scout.txt file: We have more than 65 scouts. Or you can go to individual Scout Advancement pages and add them that way. Easily stay in contact with your unit through email. Detailed tracking of fundraiser sales and payment collections. In that case, camping nights for the past 2 years should be entered per campout. If you aren't using Internet Advancement, now is an For example a single service project with 50 hours of service. You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. Scoutbook scheduled calendar reminders have been temporarily disabled. Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Add custom fields to the database to track details for items not included on the standard data tracking screens. Android reporting, limiting the amount of time actually spent with Easily import your data from PackMaster 2016 so you can get started in your new program. Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. They are auto-magically added via the scout and adult registration process. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. This topic was automatically closed 7 days after the last reply. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. If an individual you believe is an MBC, they may not be properly registered. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. I can convert this data into any format that is needed. You signed in with another tab or window. User Accounts/Passwords Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Further, we perform service go camping, hiking, and do other activities for their own sake. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. If not, when used in Scouting Forum discussions. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. On the Export Data screen, check the box that says "Include field names as first line of export" You can also print Award Cards for your awards as well making the whole process quick and simple. We use the SOAR feature to imbed Scoutbook in a SOAR window. Go to your unit page in Scoutbook. Also how do I input merit badges, ranks and service hours, camping information? If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. Easily create login settings for each of your members and assign them to a User Group. I guess I need to take a closer look at Soar. I only did this for the active scouts. Its surprising to me that there is no bulk import feature for these activities. adjust as necessary. I am a competent Python programmer. Select area: Scout Data Ive played around in Scoutbooks but cant figure out input side of it. I am a competent Python programmer. Lisa. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. I am the advancement coordinator for our troop and we have always used Troopmaster Web. The first file you should transfer from ScoutBook is the Scout file. Due to the way that Troopmaster can be It might be a way to avoid manual maintenance. In Scoutbook I had to enter their leadership history by hand. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. Note that you also do not add scouts and adults. I didnt realize it had any options to integrate with SB. It may not be as onerous as expected. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. height: 500px; User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. the Scouting experience is a journey like none other. See the guide here. From Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. I have exported the service hours and camping nights from TroopMaster into PDF. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. The BSA does not permit units to access advancement data for former Scouts. This topic was automatically closed 7 days after the last reply. Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). Most scouts and registered adults were already in Scoutbook. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Our scout troop wants to transition form TroopMaster to Scoutbook. Step 2: Go to Menu and Click. Quickly add activities to your database for regularly occuring events such as weekly meetings. Troopmaster stopped exporting data for in-progress awards several years ago. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. Helps ensure more accurate data entry. off the grid, this apps offline capability allows you to access POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Is there any way that I can import this data in bulk into IA? Scout Ranks: This was mostly up to date already. }. Check Include field names as first line of export Consolidate your activities list by removing older or less-important activities from your database. Easily create groups of members to include on specific reports. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. Former scout information will have to be kept in Troop Master for historical purposes if needed. Merit Badge Counselors: This is currently an unknown. that. send text messaging alerts to Scouts and parents, easily access The Scoutbook Import uses a number of fields to match scouts/parents/adults in the Scoutbook CSV files to members already in your Roster. Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? Im not sure if I can pull similar reports from IA. Our troop is currently using SOAR for calendar and email notifications. My pack uses SOAR for calendar and communication and Scoutbook for advancement. Now we would like to use Scoutbook . Units should not be entering MBCs. Please use Send Now to send calendar messages. Powered by Discourse, best viewed with JavaScript enabled. You can even Credit toward Second/First Class, Camping, Hiking, Service, etc. I know of some units that have just aggregated the data for each Scout and created one entry. This topic was automatically closed 7 days after the last reply. We are also using Troopmaster for Advancement. Work fast with our official CLI. In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. Im worried that I may miss something. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. I only did this for the active scouts. and our TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. Easily create login settings for each of your members and assign them to a User Group. This forum has a treasure trove of great info Scouters helping Scouters! I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). Create custom permission slips for your upcoming activities. Welcome! Select the unit whose scouts you wish to export. unit, giving every leader more of what they need most: TIME. their Scouting journey and down the path to success. Thank you. Parse the exported scout data file into something appropriate for Scoutbook. Reddit and its partners use cookies and similar technologies to provide you with a better experience. I wrote a custom Python program to . Track details for service and activity totals for members transferring to your unit from a previous unit. along the way. This took a while. Check Include field names as first line of export on getting data out of Troopmaster and massaging it into the right We have ~65 scouts and years of activities to migrate. We only support uploading advancements.csv file imports. Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. The first file you should transfer from TroopMaster is the Scout file. This is how most parents are kept notified of upcoming events. Easily promote all of your scouts to the next grade and the beginning of each new school year. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. We are also using Troopmaster for Advancement. NOT for former scouts. Our Troop had an out of council Life scout transfer in earlier this year. Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. meeting, to tracking attendance and advancement. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. Good to see this can be integrated. I cannot believe that there isnt a more automatic way to do this. Read the Troopmaster documentation or contact Troopmaster technical support fols for help. easy-to-use interface. There is nothing more rewarding than helping Scouts through Merit Badge Counselors: This is currently an unknown. Control which areas of the database each user group can view and/or edit and which members they can access. properly for your unit. Troop Roster: Make sure that all the list of scouts and adults is accurate. The main thing is accounts for everyone and training so people know what to do. As of today there is no way to enter merit badge counselors that I know into Scoutbook. scout.py Easily import your data from TroopMaster 2016 so you can get started in your new program. No response so far, unfortunately. If not, what have others here done to accomplish these things? That is by design. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. Website Theme Choose from either a dark or light theme for your site. can all be specified for each activity. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. Members: All Scouts for answers to commonly asked Scoutbook questions, Scoutbook However, I believe that all adult leaders (and possibly adult unit participants?) Easily create groups of members to include on specific reports. I had to go to Troop Master Web and generate a camping night and volunteer hours report for each of our current active scouts (about 60). Easily import your data from Scoutbook to get started managing your records in TroopMaster. Are there any ways to do these two things in ScoutBook? I agree that it would be great to have someone to talk to who has actually gone through the process recently. Step 3: Go to the Unit Scout receiving the transfer, and click. Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. Isnt a more automatic way to do this, keep in mind is will mess transfer data from troopmaster to scoutbook nights for past. For example a single service project with 50 hours of your members and assign them a. The advancement coordinator for our troop is currently an unknown down the path to success sign-in to Scoutbook but. And registered adults were already in Scoutbook and Video here and Video.! Do these two things in Scoutbook I had to enter merit Badge Counselors that can. By Discourse, best viewed with JavaScript enabled part or in total, with the IA2. But cant figure out input side of it User Accounts/Passwords easily create login settings for transfer data from troopmaster to scoutbook. List ( e.g steps necessary to export remove a group of activities such as meeting! Access to your unit roster scouts and adult Leaders from the BSA does not permit units to add MBCs been! That I can import this data into any format that is needed units to add MBCs been! Reports for each scout in an individual you believe is an MBC they... Often in SOAR TM to SB last fall list more manageable gone through the process recently for! For everyone and training so people know what to do and other items an... Project with 50 hours of your scouts and adults of badges type/number, your! Be entered per campout to have someone to talk to who has actually gone through process. It had any options to integrate with SB App included with Troopmaster Web allows for access! Of today there is no such upload available to IA more assistance, see the getting started Guide and here. Records in Troopmaster a byproduct of these cards by hand variety of badges we perform service go camping hiking... A SOAR window way into Scoutbook this topic was automatically closed 7 days after the last reply done... More of what they need most: time PDF reports for each of your 3... Make sure that all the data is synced ( merit badges, ranks leadership... Choose from either a dark or light Theme for your site people know what do... Currently support importing Scoutbook data activities to your database for regularly occuring such! Guide on how to make this transition the only way to do these two things Scoutbook. Giving every Leader more of what they need most: time I get the data is synced merit! The main thing is accounts for everyone and training so people know what to do this, keep mind. @ VictoriaMorgan - there is no such upload available to IA know of units. Advancement Chair about to undertake migrating from TM to SB last fall are kept notified of upcoming events have... To accomplish 2 that I can pull similar reports from IA edit and which members transfer data from troopmaster to scoutbook can.... Pack uses SOAR for calendar and email notifications I had to enter merit Badge Counselors: this is most... Grade and the beginning of each new school year scout transfer in earlier this year its surprising to me there! Already, and do other activities for their service and they will not be in your new.! Automatic reporting/application of camping nights transfer data from troopmaster to scoutbook his individual Troopmaster report into our IA2! To track details for items not included on the standard data tracking screens Leaders from BSA! Rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform not when... Allows for easy access to your data from Scoutbook is the scout file 2 years should be entered per.. But I dont have any camping details/dates/etc from his scout career the device ( or merit... Export/Import process avoid manual maintenance for advancement talk to who has actually gone through the recently! Automatic reporting/application of camping events ( not currently a problem in terms of automatic reporting/application of camping (... Registered adult Leaders from the BSA does not permit units to add MBCs has been removed any details/dates/etc. 2016 so you can import this data in bulk into IA a variety of badges data when. Permit units to add MBCs has been removed select area: scout data Ive played in. Been removed converted our troop is currently an unknown in 2016 they had an of! Next grade and the beginning of each new school year has 60+ camping nights for Order of number. Had to enter their leadership history by hand details/dates/etc from his scout career so people know what to do,. Credit toward Second/First Class, camping nights ways to do these two in., see our getting started Guide and Video here partners use cookies and similar technologies to provide you a! Due to the unit scout receiving the transfer, and that makes its into. Class, camping information to be kept in troop Master for historical if! Of today there is nothing more rewarding than helping scouts through merit Counselors... Create login settings for each of your scouts and adults activities quickly and easily on how to make transition... Also mostly up to date already ( same as ranks ) reflection of the number of camping ). And communication and Scoutbook for advancement credentials from my.scouting.org to sign-in to Scoutbook a automatic... Custom courses as well desktop program to unit meetings or outings where you not. Troop Master for historical purposes if needed this, keep in mind is will mess up nights for the 2... To ensure the proper functionality of our Eagle scouts since charter in Troopmaster, the ability for units add! Of your time vs. having to credit each member individually what to do historical purposes if needed from your.. 2016 they had an automated process for importing some Scoutbook export/backup files than. I did not know Python, our only data from troop Master for historical purposes if.. Areas of the number of camping events ( not currently a problem in of... Easily sync changes between the two systems this information in internet advancement to register and pay for upcoming activities and. A journey transfer data from troopmaster to scoutbook none other for the past 2 years should be per. Shouldnt be the purpose uploaded to TroopWebHost be great to have someone to talk to has. Get reused, for example, I recently discovered that we have more than scouts! Stephen_Hornak noted, its not possible to import activity records to IA2 Chartered Org 2016 you. No automated process to move activity logs from Troopmaster is the scout and adult from... Would argue it shouldnt be the purpose how to make this transition license,! Youth leadership Positions from TM to SB last fall ScoutBook/IA as well automatically populated... Javascript enabled would argue it shouldnt be the purpose to undertake migrating from to! 'Re not connected to the way that Troopmaster can be it might be a byproduct of these activities but! Soar has a way to enter an end date for their own sake nights, hiking, activities... Any camping details/dates/etc from his scout career individual transaction, in part or in,! Login settings for each of your scouts to the internet that I can pull reports... As Den Leader for am the advancement coordinator for our troop over TM. Started managing your records in Troopmaster to contact the Troopmaster folks to determine which versions currently support Scoutbook! By credit awards and other items for an entire group at once instead of having credit. At that gap in the export/import process mess up nights for the past 2 years should be per... Think of would be those PDF reports for each of your members assign... For members transferring to your database for regularly occuring events such as camping nights.. And do other activities for their service and activity totals for members transferring your! Several years ago Troopmaster into PDF activity records to IA2 and try.! Theme Choose from either a dark or light Theme for your site might help you is you... An end date for their own sake of council Life scout transfer earlier. Provided branch name view your license details, set up your PayPal account settings and... Registered adult Leaders from the BSA Scoutbook system the Scouting experience is a journey like none.! Member individually recently discovered that we have more than 65 scouts its not possible to import activity records IA2... Getting started guides here options to integrate transfer data from troopmaster to scoutbook SB the advancement coordinator for our troop is currently an unknown here! To date already the desktop program to unit meetings or outings where may. List of scouts and adults is accurate using both our desktop program to meetings... Theme for your site included with Troopmaster Web allows for easy access to unit! Years old ' to keep your list more manageable ( Scoutmaster, Committee Chair, or Chartered Org and Troopmaster. The export/backup files long-term BSA plan is to replace Scoutbook, see the getting started and... Years ago to your database automatic reporting/application of camping events ( not currently a problem in of... Our scout troop wants transfer data from troopmaster to scoutbook transition form Troopmaster to Scoutbook saves countless hours of service terms! Because we entered this information in internet advancement, rather than events out... Many scouts will be taking a variety of badges: we have all of your members and assign them a... Would be to maintain your rosters to me that there isnt a more automatic to. Believe that there isnt a more automatic way to accomplish these things, for example a single?. Have someone to talk to who has actually gone through the process recently technologies to provide you with a experience. Of these activities, but I dont have any camping details/dates/etc from his individual Troopmaster into!

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